I’ve done a couple of party plans myself many years ago when I was briefly a distributor for Herbalife.
I actually found party planning quite a nervous experience, but I assume I was not alone with this uncomfortable feeling as it’s only natural when you have never done anything like it before and have no experience to fall back on.
I believe that if you want to be successful with your direct selling party plan business, then being organized is they key. You should really study the art of running party plans and acquire all the necessary skills to become a master of this excellent home business venture. Once you do, you should see your booking numbers go up and up.
So if you’re a bit stuck on organising your first party plan, here”s my party plan checklist to help you out.
Remember, in order to grow a successful direct sales party plan business, you should always be in the mindset to recruit new people into your team and get them to host parties too. So schedule this ‘mindset’ into your party plan checklist as follows.
#1 Your Party Goers: You need to scale up the numbers of your party plan goers. The more people who attend the party, the more merchandise you’re likely to sell and recruit new party hosts into your team. Start making a buzz about how fantastic this next party is going to be and train your hosts to create the same kind of buzz.
#2 Invitations: Now you have created a buzz for your next party, you’ll want to get names on your list. Create the list, print out the invitations and hand out the invitations three weeks ahead of the party.
#3 Confirming Attendance: Three days before the party, call each guest (even offer to do this for your new hosts) to confirm their attendance. You need to have as many definite yes’s as you can. But not only that, by calling and speaking to each of the party goers you can also start a rapport with them, get to put some feelers out if they could be future members of your team.
Not only will you be getting to know each attendee, you will be building trust and sincerity showing them your business skills and high standard of customer service. Don’t forget, ask them to bring a long a friend!
If you can’t get in touch with them directly, leave a message on their answer machine (voice mail). This shows your professionalism and still enables you to introduce yourself and give an insight into your personality and business approach.
#4 Name Tags: When you have as many confirmed attendees as you can muster up, create some name tags. This again shows your professionalism but it’s also a fantastic way for your other guests to mingle with each by breaking down the awkward silence barrier. Name tags are a great communication trigger and if you can address your guests by their name, then this shows how important they are to you.
Have the name tags on a table near the entrance of the front door and as soon as they come in you can introduce yourself and hand over the name tags. This breaks down any awkwardness from the very start!
#5 The Day Of The Party: Make sure you are all set up in plenty of time for your guests arriving. If you are helping out one of your own hosts, then arrive at her house extra early too and help her out with the last minute arrangements (product display, food, drinks etc.)
#6 Finding Possible New Hosts: This is your chance to build upon the initial rapport (via your previous telephone call) with your guests as soon as they walk through the door by handing over their name tag. Carry on with the rapport with all your guests by getting to know them on a personal level. Ask questions such as where do they live? Are they working at the moment? How do they know the host? Would they be interested in hosting a party too?
If you find any likely candidates, put notes next to their name on your guest list.
#7 Let The Party Commence: Everyone’s arrived, are name-tagged up and it’s now time for the party to start. Let the host do their job of demonstrating and selling their merchandise.
#8 After Party Speech: Well, not quite so formal! After the party either you or your host give a little talk to the guests to promote the benefits of being a party plan host. Mention benefits such as the kind of money you can earn, the convenience of running a home-based business, how you can do this around a full-time job for extra cash and how flexible the party plan business is to work around children.
Make sure you have promotional material and sign-up forms at hand to circulate and give to interested guests.
#9 Go The Extra Mile: Before and after the party you can make it a goal to speak to each and every guest and personally ask and invite them to become a party plan host with your backing and encouragement. You will be amazed at how many say yes!
#10 Recognition of Party Host: It’s always good etiquette to thank the party Host and give her due recognition for a wonderful party she has hosted. Encourage a round of applause from the guests – show how supportive and encouraging it is to be a party plan host in your team.
#11 When The Party Ends: When the guests start leaving make sure you stay behind to talk to any interested people who are wanting to host a party themselves and want to talk to you further about the business.
This is a handy party plan check-list ‘strategy’ to master and perform at every one of your and your hosts’ parties. By carrying out these steps you are almost guaranteed to recruit new hosts at each and every party that is held. This grows your business at a booming rate making it very stable and successful – your confidence will be soaring high too!
Don’t forget to pass these steps onto your team members and fine tune the list to meet your own business and personal circumstances. It’s a valuable asset to have and to pass onto your team so they too can grow a large, successful party plan business.